Retention

When SharePoint storage grows, investigate retention before deleting files

16 April 2026

Large files are visible. Retention side effects often are not. That is why a storage incident can become a compliance incident when somebody responds by changing a policy before understanding what is preserving the content.

Deletion and storage reclamation are different events

When SharePoint or OneDrive content is retained, Microsoft can preserve the original version in the Preservation Hold library after a user edits or deletes it. The user may see a file disappear while the tenant still retains a copy. Microsoft explains the workload-specific behaviour in retention for SharePoint and OneDrive.